Accounts Payable Specialist

Diocese of Scranton
Accounts Payable Specialist 

The Accounts Payable Specialist is a key member of the Diocesan Finance Office team and will be responsible for managing all aspects of the accounts payable process for multiple departments within the Diocese of Scranton. The ideal candidate is a detail-oriented, self-motivated team player who thrives in a fast-paced environment and will help the team achieve department goals, while at the same time ensuring excellent service to our affiliated entities, internal managers, and vendors.

Key Responsibilities:

• Manage the Accounts Payable inbox/ mailbox and ensure the timely processing of all invoices in compliance with Company policies and procedures.
• Coordination of credit card transactions, including disbursement of charges for review, posting of charges and reconciliation/payment of balance monthly.
• Timely process payments to vendors via paper checks and credit card payment ensuring there are no late payments.
• Manage and release payments for all recurring payments (e.g., rent).
• Set up new vendors in the system according to guidelines, including ensuring all appropriate forms (W-9) are received timely, reviewed for accuracy, and retained.
• Provide excellent internal and external customer service and communication.
• Review, reconcile vendor statements monthly, as required.
• Assists in the preparation of month-end close, quarterly reviews annual reporting and audits.
• Coordinate and prepare mandated tax reporting (1099’s) and quarterly withholding payments for Form 1099 vendors.
• Work to convert vendors from check to ACH.
• Verify that payments are properly posted in the correct accounting period.
• Email monthly Savings Account statements from Savings and Loan System
• Prepare and process quarterly interest payments from Savings accounts
• Address vendor requests, complaints, and inquiries in a timely fashion.
• Participation in ad-hoc projects as needed.