REQUEST FOR PROPOSAL
TO PERFORM FACILITY STUDIES
ON DIOCESAN FACILITIES IN LUZERNE AND
LACKAWANNA
COUNTIES
The Diocese of Scranton is seeking a service
provider to commence a comprehensive study
on Diocesan facilities located in Luzerne
and Lackawanna Counties. The facilities to
be specifically studied will be outlined in
the following.
Ø
Background and Intent
The Diocese of Scranton provides spiritual
guidance and supports the Roman Catholic
Community in Luzerne and Lackawanna Counties
as well as the nine other counties that make
up the total Diocese.
In order to provide factual information to
these communities while undertaking the
Bishop’s “Call to Holiness and Mission:
Pastoral Planning in the Diocese of
Scranton”, where parish communities will be
going through a self evaluation to determine
future viability, facility evaluations need
to be accomplished so a true assessment can
be made based upon current structural and
mechanical system conditions.
Ø
Facilities to be evaluated include:
1)
Churches: Approximate total of 159
2)
Rectories: Approximate total of 145
3)
Convents: Approximate total of 35
4)
Schools: Approximate total of 50
(Active as Diocesan Educational Facilities:
25)
NOTE:
Miscellaneous property may be attached to
the above entities that should be
mentioned as either an asset or determent to
the facility.
Ø
Qualifications of service providers
Eligible bidders will be those firms that
employ the specialties necessary to evaluate
the structural and mechanical aspects of
those facilities chosen for appraisal. These
qualifications would include:
1)
Experience and expertise in the
construction, design, and renovation of
facilities of varying types as well as the
ability to evaluate the physical condition
of these facilities.
2)
Experience and expertise in the design,
installation, and maintenance of mechanical
systems included boiler plants, electrical
services and HVAC systems.
3)
Ability to provide full services to the
project including engineers, architects,
consultants, etc in order to supply a
comprehensive study on the needs of the
facility and to be able to provide
approximate costs necessary to bring the
facilities into current applicable
standards.
4)
Supply necessary approximate costs to
maintain/replace major facility systems such
as roof, boiler plant, HVAC, electrical,
etc.
Ø
Scope of work
1)
Facility Condition Analysis Report
A facility by facility evaluation shall be
conducted by the service provider’s staff,
which shall include architects, engineers,
and consultants, done in order to determine
the current condition of the facility, its
envelope, and systems. After the evaluations
are conducted, reports shall be generated.
The individual facility reports shall be
detailed to provide information and
generated after conducting the following
activities:
a)
A full condition analysis and on-site
inspection on all facilities listed above
generating an in depth report on the
facilities physical condition. This report
should comment on the useful life of each
facility’s systems such as, but not limited
to, roof, building envelope, plumbing,
electrical, HVAC, structural integrity,
flooring, masonry, ancillary equipment, etc.
b)
Identify any apparent fire/safety, ADA
issues encountered during the on site
inspection.
c)
Comment on the estimated age of items listed
above and make recommendations with cost
estimates for replacement.
d)
Comment on the estimated cost to upgrade
facilities to current codes, standards and
on recommended improvements.
e)
Make recommendation (rank) of “best”
facility within the provided “cluster”
listings based upon an unbiased, blind
comparison completed by the structural and
mechanical specialties conducting the
inspections.
f)
Make any/all recommendations considered
related to the intent of this study
impacting the overall usage decision
process.
g)
Make those involved in the process available
for meetings with Diocesan Officials and
planning commission members upon request.
Make themselves available and be prepared to
answer any questions pertaining to the
completed process.
Ø
Date of Commencement and Completion
1)
The date of commencement of the work shall
be the date upon written notice to proceed.
2)
Evaluations and submitted reports shall be
completed by October 1, 2008.
Ø
Proposal Requirements
1)
All pertinent information concerning the
firm including address, telephone number,
etc.
2)
List any/all subcontractors to be included
in the reports along with their pertinent
information.
3)
Include professional experience of all firms
involved including references, completed
projects, etc.
4)
Compensation needed to complete the proposal
along with payment options.
5)
Submit Proposal to:
Monsignor Vincent J. Grimalia , V.G. –
Vicar General
Diocese of Scranton
300 Wyoming Avenue
Scranton, PA 18503
6)
Proposals to be submitted by: 4:00PM,
Monday, April 7, 2008
7)
All questions on the RFP are to be directed
to:
Frank M. Semanski
Facilities Manager
Diocese of Scranton
570-207-2232
8)
The Diocese of Scranton reserves the right
to reject any/all proposals that are
determined not satisfying the requirements
and intent as set forth in the Request for
Proposal.
9)
The Diocese of Scranton reserves the right
to postpone or curtail acceptance of any/all
received proposals regarding this Request
for Proposal.
